Document Management “In a Box”

If you thought document management was just a complex, company wide solution that takes weeks to set up; then think again. Within 2-3 days you can have a document management system with workflow and eForms that can be used by up to 10 concurrent users, for less than £9,000 including installation and support. FileBound Express is low cost, quick to set up and comes pre-installed on a small server that just plugs into your network; so it’s ideal for small to medium size companies or departments within larger organisations. We call it document management “in a box”, because that’s how it’s delivered.

To contact Datafinity: Contact Information

How PSI:Capture put an end to printing, envelope stuffing and posting!

We recently helped a company automate their sales invoice process. This is not a typical application for a document capture application like PSI:Capture, but it just shows how flexible the product can be in improving all sorts of manual business processes.

Although the main reason this company bought PSI:Capture was to scan and index proof of delivery tickets, they also had another problem that needed solving. When they invoiced customers, they’d do an invoice print run from their accounts system which produced a large multi-page PDF containing many single page invoices. These were then printed on headed paper, put into envelopes and posted to the customers; a time consuming, laborious process.

Since implementing PSI:Capture the process is now fully automated. The multi-page PDF is imported by PSI:Capture, split into separate pages, the email address is captured from the invoice and then it is emailed directly to the customer.

No more printing, envelope stuffing or posting, saving a significant amount of time and money!

FileBound 6.5 now available!

FileBound launches the latest release of its web based document management system. New features include a new touch style interface for mobile devices making it easier for tablet and smartphone users to navigate around the screen and view their documents while on the move. Another nice feature is FileBound Drive which gives users direct easy access to their FileBound content using the computers window navigation, such as Windows Explorer, while maintaining the security and audit functions provided by storing your documents in FileBound. For more details on this and many other new features click here.

 

 

Capture Anywhere with Psigen’s PSI:Fusion

PSIGEN’s web-based document capture product PSI:Fusion provides internet browser queuing and indexing capability from just about any device.  Its built-in barcode generator allows users a simple and efficient way to scan documents into their Fusion queues, index their documents with assigned metadata, and then send them on to their end destination.

Fusion can be utilised for MFP Scanning, inbound fax queuing and routing, capture workflow and approval, mail room routing and much, much more.  With a simple and intuitive user interface, the product allows for quick training and deployment.

To contact Datafinity: Contact Information

 

Cut Costs with Invoice Processing Software

Invoice data capture solutions offer companies many advantages

• automated transfer of invoice data to accounting software
• more accurate information
• improved relationships with suppliers

but the biggest advantage is cost savings.

Instead of relying on AP staff to laboriously key data from invoices, our software can do it for you. PSI:Capture for Invoices is particularly cost effective, even for low volumes of invoices (50 a day or above) as the initial investment is low enough to provide a very compelling return on investment (ROI).

If you’d like to see if your company could benefit from this technology and want to know how quickly the system would pay for itself, then you can easily find out by completing our invoice processing ROI questionnaire.

New PSI:Capture Demo Videos

We have just refreshed our PSI:Capture demo videos. There are three covering different applications – Invoice processing, Forms processing and SharePoint scanning. Here are the links..

Invoice processing – http://www.datafinity.co.uk/invoice_processing.html

Forms processing  - http://www.datafinity.co.uk/forms_processing.html

SharePoint scanning – http://www.datafinity.co.uk/sharepoint_capture.html

We have also added a new demo video explaining the benefits of the latest Extended File Format (EFF) module for PSI:Capture:

http://www.youtube.com/watch?v=wSRRIZN2f5g&feature=plcp

Automate Accounts Payable at an Affordable Price with FileBound

Automated accounts payable processes are no longer just for large companies; technologies are now available so that small and medium sized businesses can automate their accounts payable processes at an affordable price.

One of those technologies, FileBound, provides an interface between invoice scanning systems and accounting systems. FileBound offers seamless integration with invoice data capture solutions such as PSI:Capture at the front end of the process and built in export modules for both accounting systems and SharePoint and at the back-end of the process; this allows the automated input of data to accounting systems and the storage of invoice PDF images in SharePoint.

The easy to configure workflow tool, an option for FileBound, allows invoice workflows to be created quickly to help automate the invoice approval process.

To learn more, click here:  FileBound

To contact Datafinity: Contact Information